Handwrytten Business Prospecting Tool

Handwrytten’s Business Prospecting Tool makes it easier than ever to send handwritten notes to your professional leads. Whether you want to target decision-makers at specific companies, prospects in a particular industry, or a curated list of contacts, this tool helps you connect personally—at scale.

With Handwrytten handling the writing, printing, and mailing, your outreach feels authentic without taking up hours of your time.

This feature is included at no additional charge—standard and bulk Handwrytten note rates apply.

How to Set Up Your Business Prospecting Campaign

Step 1: Access Campaign Manager

1. Log into your Handwrytten account.

2. Click your name in the top-right menu and select Campaign Manager.

3. From the campaign types listed, click Select under Outbound Prospecting.

4. Then click on the Business tab to begin your campaign.

Step 2: Define Your Target Audience

In Campaign Manager, open the “Search By” dropdown menu to select how you’d like to target your business contacts:

• Address Radius – Enter an address and choose a mileage radius.
• ZIP Code – Blanket an entire ZIP code.
• City + State – Target all residents of a city.
• Circle – Drop a pin on the map and set a radius.
• Polygon – Draw a custom shape on the map to define your area.

💡 Radii increase in ¼-mile increments for precision.

Next, refine your list using business-specific filters (all dropdown menus with sub-options):

Industry:

• Agriculture, Forestry, Fishing & Mining
• Construction
• Manufacturing
• Transportation, Communications, & Utilities
• Wholesale Trade
• Retail Trade
• Financial, Insurance, & Real Estate
• Services
• Public Administration

Other Options:

• Staff Size: 1–10,000+
• Sales Volume: $1K to $1M+

If a filter is left unselected, the tool will include all options by default.

Calculate Targets and Set Limits

Once you’ve defined your search and filters:

1. Click Calculate Targets.
2. A Records Selected count will appear, showing how many records match your search criteria.
3. Use the sliding scale next to Limit to determine how many records you want to send notes to.

⚠️ Important: If Records Selected shows 0 out of the available targets, you will not be able to proceed. You must adjust the sliding limit bar to select the number of recipients before continuing.

Step 3: Choose Your Card

Select a card that suits your business message:

• Browse by category.
• Use the search bar to find a specific card.
• Upload a custom card with your branding for a professional touch.

Step 4: Compose Your Message

Write your handwritten note just like any other Handwrytten card.

✨ Pro Tip: Use Merge Fields (first name, last name, company name) to make each note feel personalized and professional.

If you have a saved signature, add it here. When your message is ready, click Continue.

Step 5: Choose Delivery Options and Inserts

At this stage, you can:

• Include a custom insert, such as a brochure, flyer, or business card.
• Choose whether notes are mailed directly to recipients or shipped in bulk to your office.

💡 Note: Gift cards are not currently available for Business Prospecting campaigns.

Step 6: Confirm and Launch

1. Review your targeting criteria, card, and message one final time.
2. Click Add to Basket.
3. You’ll see one preview of the note; all other contacts will receive the same message with personalized details (via merge fields).

Once you’ve processed your order, your campaign is live!

Benefits of the Business Prospecting Tool

• Stand Out from Digital Outreach: Handwritten notes cut through crowded inboxes and LinkedIn messages.
• Personalization at Scale: Reach dozens—or hundreds—of prospects while maintaining a personal touch.
• Save Time: Handwrytten handles writing, printing, and mailing for you.
• Increase Response Rates: Personal notes create stronger impressions and improve engagement.

The Business Prospecting Tool makes it easy to reach the right prospects, strengthen connections, and boost conversion potential. Unlike emails that get lost in the noise, handwritten notes stand out—leaving a genuine, lasting impression on decision-makers.

With personalization powered by automation, you can scale your outreach while keeping it human. Start your first Business Prospecting campaign today and experience how impactful handwritten notes can be. For support, your account manager and our team are always available at contact@handwrytten.com.

💡 Pro Tip: Looking to connect with homeowners and households? Check out our Residential Prospecting Tool tutorial for step-by-step guidance.

Frequently Asked Questions

💬 Is there an extra cost to use the Business Prospecting Tool?
No! The tool is included with your Handwrytten account. You only pay standard or bulk note rates for the cards you send.

💬 Can I target specific industries, companies, or job titles?
Yes! You can refine your audience using filters like industry, company size, job title, and location.

💬 Can I include inserts like brochures or flyers?
Absolutely! You can include custom inserts with your campaign to enhance your outreach.

💬 Can I personalize messages for each contact?
Yes! Merge Fields (first name, last name, company name) automatically insert personalized details into each handwritten note.

💬 How precise is the location targeting?
Very precise! You can use Address Radius, ZIP Code, City + State, Circle, or Polygon targeting, with radii adjustable in ¼-mile increments.