How To Write the Perfect Thank You Card to Wedding Guests

Sending a thank you note is traditional and expected by most wedding attendees. It’s a heartfelt gesture of gratitude, but it can seem like an endless task. If you had a big wedding, the list of thank you cards to wedding guests could be massive!

So, if you’re wondering how to write a thank you card to wedding guests in a kind but efficient way, we’ve got you set. Below we cover the thank you card basics and then provide example templates you can use to get the job done fast!

How To Write a Thank You Card – The Basics

There are three things that every wedding thank you card should contain:

  1. A thank you (duh!)
  2. A mention of the gift by name
  3. Something you and your spouse appreciate about the gift

It’s a pretty simple formula, but the task can still seem overwhelming. When there are hundreds of cards to write, you might find yourself lacking in creativity and time.

What do you say about the off-registry birdfeeder your coworker decided to give you? And what about the people who didn’t bring a gift at all?

Don’t worry; we’ve seen it all, and we know exactly how to respond graciously. Below we’ll lay out everything you need to tackle your wedding thank you cards. Our wording templates and simple tips will make saying thanks a much easier process.

Thank You Writing Tips and Tricks

When it comes to writing wedding thank yous, a few things make the process simpler. It starts with getting organized. Then, it’s a matter of chipping away at the task, one card at a time.

newly wed writing in planner

Spreadsheets Are Your Friend

When you sent out your wedding invitations, hopefully, you used a spreadsheet. Most couples do, because a spreadsheet is the easiest way to keep track of the guest, their address, their RSVP, and food choices.

As long as you did that, you’re in luck. Just copy the name and address of every wedding guest you invited into a new spreadsheet for thank you cards. Then add columns for the name of the gift, when you received it, and whether you sent a thank-you yet or not. This will help you keep track as you move through the thank you card process.

Don’t Procrastinate

As tempting as it is to wait to send thank you’s, it’s not a good idea. Start as soon as possible, and the task will seem less insurmountable.

You’ll likely receive gifts before your wedding, and there’s no reason you can’t start penning thank you’s then (if you have time). You can even send them early if you’d like.

We also recommend opening and making note of gifts on your spreadsheet as you receive them. It’s tempting to wait until after the wedding to create a Christmas-morning-like thrill, but it’s harder to make a note of each gift that way. If you receive gifts early, open them, note them, write a thank you, and send it. It makes the process that much easier after the wedding.

Batch the Work

As with any never-ending task, it’s best to take things in small bites. Schedule an hour into your evenings or a few hours every weekend to work on it, and you’ll be done before you know it.

On that note, remember that this doesn’t need to be one spouse’s task. You both received the gift and are both capable of writing thank-you cards. Assigning thank-yous by who knows the guest better is a great option.

Handwritten Is The Only Way to Go

We know it’s tempting to type thank you cards. Typing is always faster, and it looks neater too.  However, digital thank you’s come off as less heartfelt. You want to show you appreciate the gift and don’t want to insult anyone, so handwriting thank you’s is important.

You want to show you appreciate the gift and don’t want to insult anyone, so handwriting thank you’s is important.

If you have terrible handwriting, consider hiring a professional. You can find a handwriting services online with reasonable prices, with Handwrytten cards starting at just $3.25 each. No one has to know you didn’t write them yourself.

Specify Amounts for Cash

When someone gives you money, it’s polite to specify the amount in the thank you card. This is to ease the sender’s mind. That way, they know you received the entire amount you were supposed to, and they don’t worry about any of it being stolen or lost.

Example Thank You Cards

Writing thank you cards can quickly lead to writer’s block. It helps to have a template that works for each gifting situation.

For Standard Registry Gifts or Off-Registry Gifts You Love

Saying thank you for something you wanted is the easiest part, but in case you’re stuck, try something like this:

Dear Guest,

Thank you so much for the monogrammed towels! They look gorgeous hanging in our bathroom, and they’re so fluffy and soft! We loved seeing you on our wedding day and look forward to getting together again soon!

Love,

You and Your Partner’s Signature

For Odd Off-Registry Items

For an off-registry item that you’re not sure you’ll use, like that handmade birdfeeder, try to keep the focus on the person rather than the gift.

Dear Guest,

Thank you so much for helping to make our big day so special! (Your Partner’s name) and I loved seeing you, and the bird feeder is lovely. We are both so lucky to count you as a friend!

Thanks Again,

You and Your Partner’s Signature

For Monetary Gifts

As noted, for monetary gifts, it’s a good idea to include the exact amount you received. It’s also nice to let them know what you’ll do with the money.

Dear Guest,

Thank you for spending our wedding day with us; you truly made it special! We really appreciate your generous $100 gift and look forward to using it on our honeymoon. We’ve been eyeing paddle-boarding lessons and will be sure to send you pictures!

Warmly,

You and Your Partner’s Signature

For Group Gifts

If you receive a gift from multiple people, each person should receive a thank you card. However, you should shout out the group as a whole, like so:

Dear Guest,

Thank you for making our day so special, and thanks for the pellet grill! We’ve been using it to cook dinner almost every night! Once we get the hang of it, we can’t wait to have you all over for a BBQ night.

Best,

You and Your Partner’s Signature

For Attendees That Didn’t Bring a Gift

Even if a guest doesn’t bring a gift, etiquette states that you say thank you for coming. After all, they joined in your big day! If possible, try to include a personal story from the wedding.

Dear Guest,

We are so glad you made it to our wedding! It truly made the day that much better! Seeing your photo booth pictures was especially fun. Who would have thought you could rock a mustache like that?! We hope you enjoyed the night as much as we did!

Love,

You and Your Partner’s Name

For Those Who Sent a Gift But Couldn’t Attend

If someone couldn’t be there but sent a gift, be sure to mention that they were missed! And, if applicable, mention that you look forward to seeing them at the next event.

Dear Guest,

Thank you so much for the dinnerware! It was so thoughtful of you to send a gift. We missed you at the wedding. It just wasn’t the same without you there. But we look forward to seeing you for the holidays and can’t wait to show you the pictures!

Best,

You and Your Partner’s Name

Frequently Asked Questions

Now that you know what to say and how to say it in a thank-you card, let’s go over a few lingering questions.

How Long Do I Have To Send Thank You Cards?

Standard etiquette demands that you send thank you cards to wedding guests promptly, ideally within 2-3 weeks of any event. However, guests know that you’re in newlywed bliss, and if you’re celebrating a honeymoon, 2-3 weeks isn’t always a feasible option.

So, no one will look down on you if you take a little longer to send thank you cards. Aim to get it done within three months of the wedding date, and you won’t offend anyone.

Are Thank You Cards Outdated?

A lot of younger folks argue that thank you cards are outdated, especially handwritten ones. However, this UT study shows that sending thank you’s is good for your well-being. Plus, without a thank you, you leave your guests in limbo. They may wonder if you ever received their gift at all.

Do You Need To Send Thank You’s To Suppliers and Vendors?

It’s always nice to send a thank you to the suppliers and vendors that helped you on your big day. Many couples fail to do this, and that’s probably okay. It’s likely you won’t see your wedding DJ again. However, it is the right thing to do from an etiquette standpoint, and you can be sure your vendors will appreciate it.

Final Thoughts

Sending thank-yous is essential, but many couples dread the time it takes. Learning how to write thank you cards to wedding guests can make the process more efficient. Using the tips and tricks above, you’ll be done before you know it!

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