In the fast-paced world of short-term rentals (STRs) — from Airbnb to Vrbo and boutique vacation homes — guest experience is everything. A 5-star rating doesn’t just boost visibility and revenue; it’s the ultimate measure of hospitality success. But in an industry driven by automation, messages often feel cold and transactional. Guests receive the same templated reminders, check-in codes, and “Thanks for staying!” messages that thousands of others see every day. The personal touch that turns a good stay into a 5-star experience has gone missing.
That’s where Automated Handwritten Notes for Airbnb come in. This innovative solution is reshaping how hosts and property managers connect with guests—bringing back warmth and authenticity without sacrificing efficiency. By using platforms like Handwrytten, STR professionals can now automate handwritten cards that are physically mailed to guests, creating tangible connections that elevate every stay and inspire rave reviews.
Guests crave connection. Whether they’re checking into a lakeside cabin, city apartment, or family beach house, they want to feel valued—not just processed.
A digital “thank you” is easy to ignore. A handwritten note, on the other hand, feels real, intentional, and human. It communicates that the host genuinely cares about their experience.
Even large-scale property management companies are recognizing that emotional connection = stronger loyalty. Automated Handwritten Notes for Airbnb make that scalable.
With Handwrytten, every card is written by a robotic pen in real ink, using authentic handwriting styles that look completely natural.
You can:
Each card is fully customizable with your brand logo, messaging, and even stationery design—giving your property’s hospitality a unique signature.
When guests walk into a rental and find a handwritten card on the table—signed by “you,” the host—it immediately creates warmth and connection.
It’s not just about the words; it’s about how the gesture makes them feel.
That emotional impact often leads to:
In short, handwritten notes are a small step with outsized returns.
Welcome Notes: Send before check-in or leave one on the counter.
Example: Welcome, [Guest Name]!
We’re so happy to host you. If you need anything, we’re just a message away.
— The [Property Name] Team
Thank-You Notes After Checkout: Reinforces a positive experience and encourages reviews.
Example: Thanks so much for staying with us, [Guest Name]!
We loved hosting you and hope to see you again soon.
Review Encouragement: A kind, handwritten nudge to leave a review.
Example: We hope you had a 5-star stay! If you loved it, a quick review means the world to us.
Loyalty & Rebooking Incentives: Perfect for converting one-time guests into repeat visitors.
Example: Come back soon! Book directly with us next time and enjoy 10% off your stay.
Holiday & Special Occasion Cards: Keep relationships alive year-round with seasonal messages.
Example: Happy Holidays from your [Property Name] family! Wishing you a season filled with rest, joy, and great travel memories.
⭐ Personalize, even in automation. Use dynamic fields (like guest name, property name, or booking date) to make each note feel genuine.
⭐ Match your brand personality. A luxury villa might use elegant stationery and a formal tone; a beach bungalow might opt for playful, colorful designs.
⭐ Time it strategically.
⭐ Encourage reviews naturally. Instead of asking outright, phrase it as appreciation (“Your feedback helps us keep delivering 5-star stays!”).
⭐ Integrate with your systems.
Handwrytten works with Zapier, HubSpot, and other CRMs—so your handwritten cards can send automatically alongside booking confirmations or guest follow-ups.
⭐ Add a QR code. Include a QR code in your handwritten note leading guests to your website, social media, or direct booking page.
⭐ Recognize repeat guests. When someone returns, mention it: “Welcome back! It means so much to host you again.” These small details turn short-term renters into long-term advocates.
Beyond Airbnb: Expanding the Guest Experience
While this strategy shines for Airbnb and Vrbo hosts, Handwritten Notes also transform other parts of hospitality:
Wherever hospitality meets personalization, the handwritten touch stands out.
💬 Can I send cards automatically through Airbnb or Vrbo?
Yes—using Handwrytten’s integration with Zapier or your CRM, cards can be triggered by booking confirmations or checkouts.
💬 Are these cards really handwritten?
Yes! Handwrytten’s robots use real pens to write each note in authentic handwriting—no fonts or printed text.
💬 Can I design my own stationery?
Absolutely. Upload your logo, customize colors, and create branded templates to match your property’s vibe.
💬 Can I send in bulk for multiple properties?
Yes. Handwrytten supports multi-unit and multi-property management, letting you automate and track all guest communications in one dashboard.
At the end of the day, guests remember how you made them feel—and handwritten notes make every stay feel personal, intentional, and memorable. They’re the bridge between efficiency and empathy, helping Airbnb hosts and property managers achieve that coveted 5-star review—over and over again.
Bring back the human touch with Handwrytten. Automate authenticity, scale hospitality, and start turning guests into lifelong fans.
👉 Learn more at handwrytten.com or contact sales@handwrytten.com to get started.
Scale your handwritten outreach, creating positive impressions and long lasting bond.
Sign Up Today!
Over 100 designs to choose from or design your own. Our online card customizer makes it simple.
Check Out Our Cards!
Thank you.
