Quick Thank-You Notes for Businesses

Category: Thank Yous

Have you ever made a purchase and were thanked for your business? Maybe you recieved a confirmation email with a simple “thank you for your purchase” message? While thank-you notes are almost mandatory for gift-giving events such as baby showers, engagements, and weddings, it’s not something many companies have implemented.

If you’d like to take your business to the next level and improve your customer experience, then we’ve got you covered.

Keep reading for 5 example thank-you notes and a guide to structure your custom business letters.

The Benefits of Sending Business Thank-You Notes

If you’re a new company, you might be wondering how your business can stand out from the competition. A quick and straightforward answer would be thank-you notes. They’re easy to send, and they cultivate a closer customer relationship between you and your clients.

Put yourself in the customer‘s shoes. How would you feel if you purchased an item from a company, waited for it anxiously to arrive (as well all do), and a hand-written thank you note is included in your parcel? You’d feel pretty darn special, wouldn’t you?

That’s the type of feeling you want to invoke in your customer. You want to make them feel special, help them understand that you appreciate their patronage, and they make an impact on your business‘ success.

Thank-You Note Ideas for Your Business

Now that you know the benefits of thank-you notes, let’s look at ways you can implement these to enhance your businessrelationships.

There are a few options when it comes to personalized thank-you notes. For example, you can send appreciation letters, employee thank-you letters, thank-you letters to your colleagues, thank-you notes for businesscustomer thank-you notes, and many more.

Let’s take a look at some examples below:

Appreciation Thank-You Note

You can send a letter of appreciation to someone who has helped you in some way. For example, if they helped you secure a job or gave you a business contact. You want to show your appreciation to them, and a personalized thank-you note is a perfect way.

69% of employees say they would work harder if they felt appreciated.

Employee Thank-You Note

Sending a thank-you letter to your employee is a great way to boost morale in the workplace and show your appreciation. In fact, 69% of employees say they would work harder if they felt appreciated. Show your employees some love and send a handwritten thank-you note.

Colleague Thank-You Note

Let a personalized thank-you cheer up a colleague for helping you out on that deadline you almost missed. Or maybe for bringing some tasty snacks for everyone at work. Whatever it is, people love to be thanked for their efforts.

Thank-You Notes for Business

When it comes to business thank-you notes, there are a few ways you can send them out. Of course, the most popular is via email, but nothing can replace a hand-delivered letter or one that arrives in the mail.

If you have vendors that you use and deliver fast or reliable service, a quick thank-you note to them can also do a lot to strengthen the business relationship.

Business thank-you notes are also perfect for when you’ve just met someone through networking. Whether face-to-face at an event or through professional social media sites (such as LinkedIn), a simple letter could go a long way.

Business thank-you notes also have a high return on investment in terms of repeat business.

How To Structure Your Thank-You Note

Now that you have some examples of where and when quick thank-you notes can be given, let’s dive into how to compile a thank-you note.

The Greeting

Every letter has to begin with a greeting (this isn’t a text message after all) and a good rule of thumb is always to use the customer‘s name. This makes the note more personal.


  • Dear Jane,
  • Hello Jane,
  • Hi Jane,
  • Jane,

The Thank You

No quick thank-you notes are complete without – you guessed it – a thank you. After all, it’s the whole point of this letter, so leaving this out would be an egregious error.

You want to be genuine in your thanks, and it’s always recommended to be specific. Additionally, if you’re too general, then it looks like any other stock-standard thank you note.


  • Thank you for helping me find the research I needed. Without your help, I wouldn’t have found what I needed.
  • Thank you for being there to talk things through with me. Your advice gave me new insight into my problem, and I can finally see a way forward.
  • Thank you for the loan of your vehicle. I wouldn’t have got to my appointment without it.

Add Something Personal

This is the space to make your customer thank-you notes more personal to the recipient. So take some time to think of a few personal touches to add to the letter.

Show that you remember details of the recipient’s life (from what they’ve shared with you thus far), which will show you’ve paid attention to the things they’ve mentioned to you.

Some examples of this would be:

  • Good luck with the new novel you’re working on – sounds exciting, and I know it’ll be great.
  • I hope to see you at the Lakers game next month. I’ll let you know if I can get tickets!
  • Enjoy your holiday in Vancouver. Have a beer for me!
  • Sorry to hear about your injury. I hope you’re feeling better soon.

The Closing

That’s pretty much it; you’re almost done. Close your business thank-you notes with a greeting that feels most comfortable to you or appropriate for the setting.


  • Sincerely,
  • Thanking you,
  • Best,
  • Best Wishes,
  • Keep in touch,

Quick Tips for Sending Client Thank-You Notes

There are a few tips we can give you so that writing your thank-you letters is a little easier.

  • Personalize your note wherever possible.
  • Keep it brief.
  • Include your branding in your thank-you letter.
  • Handwrite your letter, or use a company that offers this.
  • Make your letter stand out if you’re sending it with a package.
  • Don’t market anything in your thank-you letter.
  • However, you can include a promo code offer.

With those few tips, you’re well on your way to writing stellar business thank-you notes. However, if you’re still at a loss of what to write, here are some examples of quick thank-you notes that you can use.

personalized thank you letter from car dealership

5 Sample Thank-You Letters for Business

1. Job Interview Thank-You Letter Example:

Dear Ms. Smith,

I am writing to thank you for your time this afternoon. I appreciated the opportunity to learn more about the Marketing Manager position at Future Hearts Publishing.

Your team has an excellent reputation, and it would be a privilege to join the company should a suitable arrangement be reached. Thank you again for meeting with me today. I am looking forward to hearing from you soon.


Chris Corey

(555) 555-5555 | chris@example.com

2. Employee Thank-You Letter Example:

Dear Mr. Jones,

Thank you for your service on the date of your retirement, please accept this letter as a token of our appreciation for all you did for us. You made many contributions during your time with us, and we just wanted to thank you formally. We wish you all the best in your future endeavors!


Mary Saunders

3. Business Thank-You Letter Example:

Dear Ms. Jensen,

I just wanted to thank you for your recent order with our store! The t-shirts look great, and I hope the kids love them. We are so grateful for your business. It was a pleasure serving you, and please don’t hesitate to contact us if we can be of any further assistance in the future.


Grant Peters

T-Shirts Galore

(555) 555-5555 | gpeters@example.com

4. Colleague Thank-You Letter Example:

Dear Jane,

I’m writing to express my most profound appreciation for the time, effort, and personal feelings you shared with me during my relocation. We all know how difficult it can be to adjust our lives when we move.

I could not have been ready for this new adventure without your help and support. You sincerely listened to me and helped me a lot during this time. Your assistance was also valuable in many other ways. I even picked up Korean cooking, thanks to you! Although we did not spend very much time together, I’m still thankful for your words of encouragement.

You are a wonderful colleague, and I hope that our friendship will only grow in the years to come

Best regards,


5. Business Thank-You Letter Example:

Hi Gregg,

My sincere thanks to you for your cooperation during our recent photoshoot. It was indeed a pleasure working with you, and I look forward to hopefully doing so again in the near future.

Thanking you,

Mr. Kyle Mason-Jones

(555) 555-5555 | kyle@example.com

Automate Your Gratitude

If you have too many customers to write hundreds of thank-you notes to feasibly, then getting something automated would be ideal for you. The benefit of automation is that you can include gift cards, business cards, and with a service like Handwrytten, you can replicate your signature and handwriting.

With automation, you can also use templates for quick and easy sending and schedule notes for future delivery. Most automation services also include bulk imports for email addresses if you already have a large, existing client base.

Handwritten direct mail automation can also be integrated with various applications like Salesforce, HubSpot, Zapier, and Interomat, making sending your business thank-you notes easier.

Integrate Gratitude with Handwrytten

Those are all the ways you can use quick thank-you notes to improve your business and customer relationships. It’s essential to forge these strong connections with your customers to keep them coming back, and since many companies aren’t sending out thank-you notes, doing so will make you stand out from the rest.

If you’re interested in fully customizing and automating your business thank-you notes, then check us out, and we will be happy to assist!

Choose from our cards design or your own.

Over 100 designs to choose from or design your own. Our online card customizer makes it simple.

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